How to Write a Gratuity Application as an Employee in UAE

Introduction

Writing an application for gratuity by an employee is an essential step when claiming end-of-service benefits in the UAE. Gratuity is a financial entitlement under labor law, provided to workers who complete their employment contract or leave service after meeting the eligibility criteria. In order to receive this benefit smoothly, an employee must submit a professional and well-structured request to the employer or HR department.

Many workers often ask how to write application for gratuity or search for a sample letter application for gratuity by an employee. In 2025, employers expect a clear and formal format that includes basic employment details, service period, and a request for gratuity settlement. A properly written application helps avoid disputes, ensures timely payment, and serves as an official record of the employee’s claim.

What is a Gratuity Application in UAE?

An application for gratuity is a formal written request submitted by an employee to claim end-of-service benefits after resignation, termination, or retirement. In the UAE, gratuity is a legal right under labor law, and to receive it, workers are often required to file a proper application with their employer or HR department.

The gratuity application form or letter serves as official proof that the employee has requested payment of their benefits. It typically includes personal details, employment duration, and a request for settlement of the gratuity amount.

There are different types of applications depending on the situation, such as:

• Application for gratuity payment is written when an employee completes their service and requests the final settlement.
• Application for gratuity after resignation is submitted when an employee leaves the job voluntarily
• .Application for gratuity after retirement is used by employees who retire after completing years of service.
• Application for gratuity by a nominee or legal heir is submitted in case of the death of an employee.

A gratuity application acts as a formal communication between the employee and employer to process gratuity claims legally and without disputes.

Why Employees Need to Write a Gratuity Application

Submitting an application for gratuity claim is not just a formality but an important legal and professional step in the UAE. While gratuity is a right granted under labor law, employers usually require a written request before releasing the payment. Writing a clear and professional gratuity request letter ensures that there is no confusion or delay in the settlement process.

Here are the main reasons why employees need to submit a gratuity application:

1. Official Record of Request

A written application acts as evidence that the employee formally applied for gratuity, protecting both parties from disputes.

2. Smooth Processing of Claims

Employers often need a formal application for gratuity claim to initiate internal approvals and accounting.

3. Compliance with Procedures

Some organizations in the UAE have strict HR policies that require an application for gratuity payment before benefits are released.

4. Avoiding Delays

Submitting a proper how to apply for gratuity request helps speed up the settlement process, ensuring timely payment.

5. Professional Approach

A formal letter reflects the professionalism of the employee and maintains good relations with the employer, even after resignation.

In summary, a gratuity application is necessary because it acts as a legal request, speeds up processing, and ensures employees receive their rightful benefits without unnecessary complications.

Key Details to Include in a Gratuity Application

When preparing an application letter for gratuity, employees must follow a professional structure and include all necessary information. A properly written letter ensures that the employer has complete details to process the claim without delays. The format of application for gratuity may vary from company to company, but the essential elements remain the same.

Important details to include in a gratuity application are:

1. Employee Information

• Full name, employee ID, job title, and department.
• Date of joining and date of resignation/retirement.

2. Employer Information

• Name of the company and HR/Manager details.
• Office address if required.

3. Service Duration

• Total period of service in the company.
• Reference to the signed employment contract.

4. Request for Gratuity Payment

• A clear statement requesting payment of gratuity as per UAE labor law.
• Mention of the applicable clause or benefit if available.

5. Supporting Documents

• Copy of Emirates ID, application for gratuity by an employee sample contract, labor card, and resignation/retirement acceptance letter.

6. Closing Statement

• A polite request for early processing of gratuity.
• Contact details for communication.

By ensuring that all these points are included, employees can submit a complete and professional application for gratuity that avoids rejection or unnecessary back-and-forth communication.

Step-by-Step Guide: How to Write a Gratuity Application in UAE

Employees often wonder how to write application for gratuity by an employee in a professional way. In the UAE, the format must be formal, concise, and legally correct. Below is a simple gratuity application format UAE that can be followed when drafting your letter.

Step 1: Start with a Proper Salutation

Begin with “To, The HR Manager” or the relevant authority in your company. This shows respect and addresses the correct department.

Step 2: State Your Purpose Clearly

Mention that you are submitting an application for gratuity by an employee to claim your end-of-service benefits as per UAE labor law.

Step 3: Provide Your Employment Details

Include your full name, employee ID, position, and date of joining. If you are resigning or retiring, also mention the last working day.

Step 4: Mention Service Period

Highlight your total period of service in the company. This helps the HR team calculate gratuity accurately.

Step 5: Request for Payment

Politely request the processing of gratuity settlement. For example:
“I kindly request you to release my gratuity payment as per UAE labor law for the period of my service.”

Step 6: Attach Supporting Documents

Enclose relevant documents such as Emirates ID, passport copy, labor card, or resignation letter.

Step 7: Closing Statement

End the letter with a note of thanks and provide your contact information.

Employees can also prepare a typed version and submit it via email if the employer accepts digital applications. For reference, many organizations also provide a ready-to-use application for gratuity by an employee PDF format.

By following these steps, workers can write a clear and professional application that ensures timely processing of their gratuity claim.

Sample Gratuity Application Letter for UAE Employees

Many workers find it easier to prepare their own request when they have a reference. Below is a sample letter application for gratuity by an employee that can be adapted for different situations such as resignation, retirement, or contract completion.

Sample Gratuity Application

To,
The HR Manager,
[Company Name],
[Company Address],
Dubai, UAE.

Subject: Application for Gratuity Payment

Respected Sir/Madam,

I am writing this letter to formally submit my application for gratuity by an employee under the provisions of UAE labor law. I have been working with [Company Name] since [Date of Joining] as [Your Job Title], and my last working day is [Last Working Day].

During my service of [X years and months], I have performed my duties with sincerity and dedication. As per the rules, I am eligible to receive gratuity for my completed service period. I kindly request you to process my gratuity settlement at the earliest.

Please find attached the required documents including a copy of my Emirates ID, labor card, and resignation acceptance letter for your reference.

I would be grateful for your assistance in releasing my gratuity benefits without delay.

Thank you for your support and cooperation.

Sincerely,
[Your Full Name]
[Employee ID]
[Contact Number]
[Email Address]

This application for gratuity claim format is simple, professional, and acceptable across most companies in the UAE. Employees can also modify it into an application for gratuity by an employee PDF or Word format before submission.

Gratuity Rules in UAE 2025 Employees Should Know

Before submitting an application for gratuity claim, employees must understand the rules defined under UAE labor law. These regulations ensure that workers are fairly compensated for their years of service. In 2025, the UAE government has reinforced clear guidelines on how gratuity is calculated and who is eligible to apply.

1. Eligibility for Gratuity

• Employees must complete at least one year of continuous service to qualify.
• Both limited and unlimited contracts are eligible, provided the minimum service requirement is met.

2. Gratuity for Limited Contract in UAE

• If an employee resigns after completing one year but before finishing the contract, eligibility may be restricted.
• Full gratuity is usually paid upon completion of the contract period.

3. Gratuity for Unlimited Contract

• Employees who resign after one year of service are entitled to gratuity, calculated based on years completed.
• The percentage of gratuity may vary depending on whether resignation occurs before or after five years of service.

4. New Law for Gratuity in UAE

• Under the new law for gratuity, calculations are based on the employee’s basic salary and years of service.
• The benefit cannot exceed the equivalent of two years’ wages.

5. How Gratuity is Calculated

• 21 days of basic salary for each year of service (for the first five years).
• 30 days of basic salary for each year after completing five years.

6. Importance of Documentation

• Employees must attach necessary documents such as labor card, Emirates ID, and resignation/termination acceptance when filing their application for gratuity by an employee.

Understanding these rules ensures that when an employee submits a gratuity application or uses a gratuity calculator UAE, the expected amount matches legal entitlements.

Common Mistakes Employees Make in Gratuity Applications

Even though writing an application for gratuity by an employee is a straightforward process, many workers make errors that can delay or even reject their claims. Knowing these mistakes in advance helps employees prepare a professional and accurate request.

1. Using Informal Language

Some employees write a casual note instead of a proper gratuity request letter. Since gratuity is a legal entitlement, the application must always be formal and professional.

2. Missing Employment Details

A frequent mistake is leaving out key details such as employee ID, joining date, last working day, or job title. Without these, HR cannot process the claim smoothly.

3. No Supporting Documents

Submitting an application without attachments like Emirates ID, labor card, or resignation letter often causes unnecessary delays. A complete application for gratuity by an employee sample always includes relevant documents.

4. Incorrect Format

Not following the correct how to write gratuity application format makes the letter look unprofessional. A structured application with salutation, body, and closing is essential.

5. Delay in Submission

Late submission after resignation or retirement can create complications. Employees should always file their application for gratuity claim immediately after their notice period ends.

By avoiding these common mistakes, employees can ensure that their gratuity application is processed faster and without disputes.

Tips for Submitting a Gratuity Application in UAE

Once an employee prepares the application, the next important step is submission. Following the correct procedure to apply for gratuity ensures faster processing and avoids unnecessary disputes with employers. Below are some practical tips:

1. Submit to the Right Department

Always hand over the application for gratuity payment to the HR department or the authorized manager in your company. If the company uses an online HR portal, upload the letter there as well.

2. Keep Copies for Record

Maintain both a digital and physical copy of your application. In case of delays or disputes, this serves as proof that you officially requested gratuity benefits.

3. Use a Professional Format

Follow the standard structure of an official letter. A polite and professional tone is more likely to result in quicker approval.

4. Attach All Required Documents

Include copies of Emirates ID, labor card, resignation/retirement letter, and any other required forms. This prevents rejection due to incomplete submission.

5. Send a Reminder if Needed

If your gratuity is not processed within a reasonable time, send a polite request letter for gratuity benefits as a reminder.

6. Consult MOHRE in Case of Issues

If the employer does not process the application, employees have the right to raise the issue with the Ministry of Human Resources and Emiratisation (MOHRE).

By following these steps, workers can ensure that their application for gratuity is submitted correctly and processed on time.

FAQs on Gratuity Applications in UAE

Conclusion

A properly written application for gratuity by an employee is an essential step to claim end-of-service benefits in the UAE. Whether it is after resignation, retirement, or contract completion, employees must follow the correct format, include all required details, and submit their request to the HR department. By avoiding common mistakes and attaching the necessary documents, workers can ensure smooth processing of their gratuity application claim.

The process becomes even more reliable when employees understand the UAE labor laws, including eligibility, calculation methods, and submission procedures. A clear and professional gratuity request letter not only helps in faster settlement but also serves as official proof of the claim.

For accurate financial planning, employees can also use the UAE Gratuity Calculator tool to estimate their entitlement before filing the application. This ensures they know exactly what amount to expect as per their service period and contract type.

In 2025, writing and submitting a well-structured application for gratuity is more important than ever for employees in the UAE to safeguard their rights and secure their benefits without disputes.